— Cases
Results, not reassurances.
Real transformations. Real data. From £25k admin eliminated to 200 documents processed in seconds.
Commercial Property Advisors: Saving £200k Through One Connected System - case studies
AI agents in action
Meet the agents
we've built.
we've built.
Each agent handles a specific operational function — built on documented process logic, with human review where it matters. Not generic AI tools. Purpose-built systems.
Email Intelligence
Shayla & Larry
Your Email Intelligence Team
Data processing: 10 min → 5 seconds
Full GDPR compliance with auto unsubscribe tracking
32h → <1min response time, zero human review
Financial Intelligence
Sherlock
Your Financial Detective
10 hrs saved per 20 clients processed
15,000+ annual hours recovered
£200k+ annual value created in time saved
Data Matching
Maximus
The AI Engine for Data Matching
Human-level accuracy at 100× the speed
340% increase in qualified lead generation
Research costs reduced by 96%
Document Management
Anna the Hound
Your Document Hunter
99% faster document processing
Auto-flags missing docs + client follow-up
200+ docs processed in seconds, not hours
Combined results across all engagements
£200k+
Saved annually
Rating firm — overhead cut by 96% through one connected rebuild
96%
Admin reduction
EU Chamber — member processing from 10 minutes to 22 seconds
86%
Faster assessment
Education provider — AI first-pass, 2 weeks to 2 days
99×
Document speed
Property firm — 200+ documents processed in seconds
90%
Faster intake
Holistic agency — 10 minutes to 1 minute end-to-end
Industries covered
We have worked
across these sectors.
across these sectors.
Every engagement starts with the same structural question. The industry changes — the breakdown rarely does.
Don't see your sector? The underlying problems — fragmented data, manual handoffs, key-person dependency — appear everywhere. Book a call to discuss fit.
Commercial Property & Rating
£200k saved · £600k over 3 cycles
International Education
86% faster assessment · 80h/month saved
Chamber of Commerce
96% admin reduction · 2d → 2h signing
Health & Wellness
Client intake 10 min → 1 min
Property Management
99× document processing speed
Real Estate Lead Gen
100 calls/day → 1,000 automated
Insurance
In progress
Legal & Professional Services
In progress
The structural pattern
Every case started with
the same diagnosis.
the same diagnosis.
Different sectors. Different tools. The same three structural breakdowns — every time.
Breakdown 1
Data fragmented across tools, inboxes and individual spreadsheets
No single source of truth. Context lost at every handoff. Teams spending time reconciling instead of working.
↓ after rebuild
Resolved
One structured source — owned, documented, accessible. No reconciliation. No duplication.
Breakdown 2
Manual work at every stage that a system should be handling
Senior people chasing, copying, reminding. The operational overhead growing with every new client.
↓ after rebuild
Resolved
Automated logic at every repetitive step. Humans handling decisions — not the administration around them.
Breakdown 3
Knowledge locked in one or two individuals — invisible until someone leaves
Processes that break during holiday or staff turnover. No documentation. No clear ownership at any stage.
↓ after rebuild
Resolved
Documented systems with clear ownership. Any team member can operate it. Survives the people.
Your engagement
How your operation becomes the next case study.
Every result on this page started with one conversation and one audit. The rebuild follows the same structured path — no guesswork, no lock-in.
Start with a Systems Audit
Discovery call
30 minutes. We map the shape of the problem — where work breaks down, what's manual, what's at risk.
Week 1
Systems & AI Readiness Audit
We map the full operational lifecycle. Data ownership, handoffs, failure points, AI readiness. You receive a clear rebuild plan.
Weeks 1–2
Structural rebuild
We redesign the workflows, consolidate data, and build automation on stable ground. Everything documented as we go.
Weeks 3–8
Handover — you own it
Every system trained, documented, and transferred. No dependency on us. Your team runs it from day one.
Week 8+
Measurable results
The numbers on this page weren't promised upfront — they were measured after. We track what changed.
Ongoing
Process before tooling
Clarity before automation
Calm before scale
Own your time
AI & Automation
Operational Strategy
Back-office automation
£208K Annual Overhead
Eliminated in One Build
A UK-based rating firm was spending 115 hours a month manually checking and compiling back-office reports. Operating costs sat at £17,370/month. We audited the full workflow, automated the stat-checking and savings-tracking layer, and rebuilt reporting end-to-end — cutting costs by 96% and returning over two months of staff time every year.
£208k
Saved annually
68hrs
Returned monthly
96%
Cost reduction
*AI-generated content
AI Automation
Assessment Marking:
2 Weeks to 2 Days
2 Weeks to 2 Days
An international education provider was bottlenecked at exam marking. We deployed an AI-assisted first-pass grading layer that replaced the workload of 10 markers. Turnaround collapsed from two weeks to two days — with human review still in the loop before results reach students.
86%
Faster turnaround
Admin Automation
96% of Member Admin — Automated Away
An EU chamber association was spending nearly 28 hours a year on per-member processing. We rebuilt their CRM and payments workflow. Time per member dropped from 10 minutes to 22 seconds. Signing a new client fell from 2–3 days to under 2 hours — total admin reduced by 96%.
96.4%
Faster turnaround
Lead Generation
Zero Paperwork Gaps and Manual Chasing
A property management firm was losing hours to missing files, wrong formats, and failed compliance checks. We deployed an AI documentation module that identifies, retrieves, and manages every critical document automatically. It flags gaps, triggers client follow-up, and keeps records audit-ready.
99x
Document processing speed
AI Automation
Client Intake
Automation:
10 Min to 1 Min
Automation:
10 Min to 1 Min
A holistic practice agency was bottlenecked by manual client intake. We automated the full flow — from payment reconciliation to onboarding invitation and CRM logging.
What took around 10 minutes per client now happens in roughly 1 minute, with the entire process running end-to-end automatically.
What took around 10 minutes per client now happens in roughly 1 minute, with the entire process running end-to-end automatically.
90%
Faster intake process
What our customers say
- Working with Daria at Decode&Grow has been an absolute pleasure. One of the most efficient and intelligent people I've ever met.
- Trustworthy and professional service. Experienced specialists have great understanding of AI abilities and how to integrate them into business.
- Daria helped us take our business to the next level with automation, detailed guides, and team training.
